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Virtual Board Meetings enable boards to conduct crucial business even in difficult times. While these meetings are not without their challenges, implementing good call etiquette can help to streamline the process and encourage more participation.
The provision of meeting materials prior to the meeting and a well-planned agenda beforehand allows attendees to read the agenda and formulate questions or comments prior to the meeting, helping to ensure that all relevant topics are covered within time limit. Additionally, by implementing collaborative tools such as virtual whiteboards and document sharing, remote participants can be more engaged during the meeting.
Another method of ensuring that remote attendees are more involved is to make them engage in regular discussions by using the “raise hand” feature or by sending a message in the chat. This will also stop people from waiting until the end of the meeting to voice their opinions, which could cause confusion and hinder the overall efficiency of the meeting.
You can ensure a smooth experience for everyone by making sure that the virtual meeting platform is compatible with the devices of your board members. This can lessen the risk of technical issues, like video or sound clipping, and ensure that the conversation stays focused on the topic to be discussed. Additionally, by restricting the use of screen sharing to only necessary items, you will reduce distractions and allow the participants to concentrate better on the topic at present. These suggestions will help you conduct virtual board meetings that have strong coordination and governance, despite the difficulties that could arise.