Honest and transparent communications between board members build confidence that fosters accountability. This results in a board that is more aligned and engaged and empowered to make decisions that align with the goals of the organization.
New board members must be informed of their responsibilities and expectations prior to the start of their tenure. This includes the importance of giving time as well as making professional and personal connections to further the organization’s cause, and taking part in fundraising events. A welcome letter will outline the communication channels meetings, dates for meetings and other important information to aid new directors in settling in quickly.
Different people respond to information in different ways, which is why it’s essential to tailor board member communications to suit specific preferences. Some individuals may prefer reading long reports, while others be better able to comprehend visualisations of data. Make sure that reports and other information are easy to digest by abstaining from technical jargon and using straightforward language. If needed, use analogies and real-world examples to illustrate the implications or the information in reports.
It’s also crucial to mix up the format of board meetings instead of relying solely on PowerPoint presentations. Along with limiting meeting duration, mixing up the formats promotes creativity and participation from board members.
Make sure that board members quickly access the information they require, even between meetings. Make sure you choose a document-sharing platform that is user-friendly and secure with features, high scalability, and compliance with data protection regulations. Some of the top solutions include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.
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