Document sharing is a crucial part of collaborative business processes. If it is not done properly this could open the door for hackers to steal sensitive files.
Secure Document Sharing is the sharing and distribution of data that is deemed confidential or private. This includes information such as protected health information (PHI) or personally identifiable information (PII). These include work-in-progress documents that are circulated to colleagues for collaboration and review. This is typically done in conjunction with M&A activities and requires a solution to allow the exchange of large files in a highly secure online environment, as well as one that secures archived and work-in progress documents as well as the collaborative process itself.
The most commonly used method is to make use of cloud-based file sharing services. They permit users to access online files in a controlled manner (e.g. printing, copying, and screenshot prevention are all common approaches. It also allows for the control of shared folders and files and also allows advanced security features like audit trails as well as encrypted.
Another option is peer-to-peer (P2P) document sharing, which enables computers to connect to one and transfer files directly without hosting them on a central server. It offers some benefits such as a lower storage requirement as well as speedy transfer speeds and more flexible user experience. But it also poses significant risks, including inadvertent publishing of personal information malware, viruses, malware and worms. It is not recommended to use in environments that are subject to stringent compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share documents with outside parties, as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration, to be in line with the organizational governance rules and best practices around secure document sharing.
https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/